Wrike vs Trello Comparison – 2019

In December 2006, Wrike.Inc launches its project management software at the Le Web 3 conference in Paris. A few years later, they then launched a new “Enterprise” platform aimed at larger businesses in December 2013. Meanwhile, Trello was released in 2011 by Fog Creek Software. But in 2014, Trello formed its own company and has since been sold to Atlassian.

If we compare Wrike vs Trello, there are big differences between the two. Wrike is an online project management solution that comes with robust features, while Trello comes with a simpler method to organize your projects.

Table of contents


Actually, based on its features, Trello can’t be compared to Wrike because there is a big gap between the two. Trello is a Kanban solution that only provides basic features for managing simple projects. While Wrike is designed for managing complex projects, especially around the typical marketing workflow. However, Trello offers an integration feature named “Power-Ups” to add extra functionality to your boards.

Overall, Wrike consists of features in two categories: project management, and team collaboration. Project Management features are those which help teams track everything associated with projects. While collaboration features are those designed to aid in conversations and asset creation. 

Meanwhile, “board”, “card”, and “list” are the three main building blocks in Trello. A “Board” represents a project, “Card” represent tasks, and a “List” is like task groups. You can imagine that Trello as an electronic version of an office noticeboard with post-it notes. Below is a comparison table of feature availability at Wrike and Trello.

Features Wrike Trello
Project Planning & Scheduling
Setting priorities and deadlines
Resources & Workload Management  
Support Agile Methodologies
Gantt Chart Power-Up
Project Templates
Intake / Request Forms
Task Management
Add Assignee
Attach files to the task
Custom status
Custom workflows Power-Up
Task dependencies Power-Up
Sub Task Power-Up
Progress Tracking / Status
Time tracking Power-Up
Proofing tool
Status reports Power-Up
Risk reports  
Executive Reports  
Resource Reports  
Project Financial Management
Payments / Billing  
Integration with Accounting Systems  
Other Features
Document Management Power-Up
Document Editor  
Portfolio Management    
Mobile App

As seen in the comparison table above, Wrike is much more feature-rich than Trello. However, the features at Trello are flexible enough to be customized as on Wrike. Although you may need to add power-ups for that customization.

For example, with Butler Power-Up for Trello, you can specify who should be added as an assignee if a task/card was moved to certain “List”. So that Butler Power-Up is really like the workflow customization in Wrike.


Wrike offers integration with CRM Software such as Salesforce and HubSpot. File storage such as Box, Google Drive, Dropbox, and OneDrive. IT project management software such as JIRA and Github and many other different applications.

Meanwhile, one unique feature of Trello is its Power-Ups. Power-Ups turn each board which connects Trello to services like Google Drive, Evernote, GitHub, SalesForce, 3T time tracking software, Planyway Calendar (with Gantt chart), and many more.

Ease of Use

Based on our experience using Wrike and Trello, in our opinion, Trello is easier than Wrike. Because Trello provides a drag-and-drop interface and visual way of organizing the projects. With this platform, working on group projects as easy as using sticky notes on a whiteboard.

However, Wrike is also easy-to-use project management software. The platform was designed around a minimalist multi-pane UI to make it easy to navigate. Also, with real-time collaboration tools, users can quickly get information when there are changes in projects and tasks.


Wrike has five pricing options — Free, Professional, Business, Marketers, and Enterprise. Prices range between $0 and $24.80 per month (per user) and are billed annually, except for Marketers plan and Enterprise plan. For Marketers and Enterprise, users need to contacts Wrike teams for a custom quote. The main differences between the plans include features, storage space, number of users/collaborators, and integrations.

Meanwhile, Trello has three pricing options — Free, Business Class, and Enterprise. Prices range between $0 and $9.99 per month (per user) on annual billing. The main differences between the plans include the size of file attachments allowed, the number of integrations available, and onboarding assistance.

Whether Wrike or Trello, the two offer a free plan for unlimited projects and tasks. The main differences between them are the limitation of the number of users. Trello allows unlimited users to collaborate in their free version, while Wrike only allows up to 5 users.

In conclusion, Trello is much cheaper than Wrike. But that is understandable because Wrike is indeed more feature-rich than Trello.

Pros and Cons

  Wrike Trello
Pros Wrike is one of the best project management software on the market that provides intuitive features and easy to use. It also has flexible workflows and statuses that can be fully customized. Another good thing about Wrike is the ability to integrate with many different applications. In Trello, everything is already installed and set up. There is has no limitations of users, projects, and tasks even in their free version. Another good thing about Trello is the user interface that very visual and easy-to-use, and its support for various platforms. Furthermore, Trello can be integrated with various applications, but only limited to 1 integration in the free version.
Cons For Agile teams, the main drawback of Wrike is creating a Backlog and several sprint planning using a folder isn’t easy enough. Light on features. No real reporting tools. No Gantt charts, and time-tracking features. However, with Power-Ups, you can integrate Trello to other Gantt chart or Time Tracking Software.


Wrike is suitable for you who are looking for project management software that easies to use and has flexible workflows to fit your business process. It also a good choice for marketers. Because Wrike offers almost all features required by marketing teams. Furthermore, with the ability to integrate with JIRA and Github, the solution also suitable for a software development project.

Meanwhile, Trello is suitable for you who are looking for simple project management software which is easy to use even for first-time users. We also recommended Trello for you who are looking for agile project management software and does not really need project reporting features. And the last good thing about Trello is their free version with no limitations of users and boards (projects).

Our Score

  Wrike Trello
Functionality 89 67
Flexibility 96 93
Usability 96 98
Pricing 85 90
Total Score 92 87

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