Trello is the easiest project management platform that was released in 2011 by Fog Creek Software. But in 2014, Trello formed its own company and has since been sold to Atlassian. Meanwhile, ClickUp is a newcomer that released in 2017 by Mango Technologies.
If we compare Trello and ClickUp, there are big differences between the two. Because basically, Trello is only a simple task management tool that makes working on group projects as easy as using sticky notes on your whiteboard. While ClickUp declares itself as a complete suite of project management tools.
Table of contents
Actually, ClickUp obviously has more functionality than Trello. Because as mentioned above, Trello is a Kanban solution that only provides basic features for managing simple projects. Whereas ClickUp is designed as flexible as possible to manage various types of projects. However, Trello offers an integration feature named “Power-Ups” to add extra functionality to your boards.
More than just task management, ClickUp offers notes, reminders, goals, calendar, scheduling, and even an inbox. In addition, this platform also fully customizable. So every type of team can use this platform to plan, organize, and collaborate on projects.
There are also 4 different view options to display tasks. Firstly, “Box View” to help you easily see who is overloaded and who needs more tasks. Plus, managing resources is as simple as drag and drop. Secondly, “Me View” to see your personal tasks. Thirdly, “Board View” that also called Kanban style. Fourthly, and the last, “List View” to help you get a high-level overview of all tasks across your Workplace.
Meanwhile, “board”, “card”, and “list” are the three main building blocks in Trello. A “Board” represents a project, “Card” represent tasks, and a “List” is like task groups. You can imagine that Trello as an electronic version of an office noticeboard with post-it notes. Below is a comparison table of feature availability at Trello and ClickUp.
|Project Planning & Scheduling|
|Setting priorities and deadlines||√||√|
|Support Agile Methodologies||√||√|
|Attach files to the task||√||√|
|Progress Tracking / Status||√||√|
|Screen Capture Tool||√|
As shown in the comparison table above, ClickUp is more feature-rich than Trello. In addition, the main advantage of ClickUp from Trello is its task management tools which are displayed in real-time. Thus, you will know quickly when your teammates make changes or adding a new comment on tasks without needing to refresh the page.
One unique feature of Trello is Power-Ups that connects each board to other services. Its Power-Ups including Google Drive, Evernote, GitHub, SalesForce, 3T time tracking software, Planyway Calendar (with Gantt chart), and many more.
ClickUp also provides native integrations which are built by ClickUp itself. If you are a software developer, there is ClickUp’s API that enables you to build your own custom integrations. In addition, there are also integrations with time tracking software, cloud storage, source code repository, etc.
Besides the native integrations from Trello and ClickUp, there is Zapier that gives you access to 1500+ apps with pre-existing and customizable integrations. With Zapier, your team can automate exactly what they need.
Ease of Use
Based on our experience using Trello and ClickUp, Trello is easier than ClickUp. Because Trello has a very simple and clean interface. So in Trello, everyone can easily start managing their projects in just a few seconds, even for first-time users.
Meanwhile, ClickUp is also easy to use. But ClickUp has some criticisms of it as well.
For example, in ClickUp, logged time in the list view doesn’t change automatically when I finish recording time spent on certain task using a time tracking tool. Thus, I have to refresh the page to see the changes. In addition, I think it would be easier if ClickUp adds an additional menu on the task context menu for moving the task to another list.
One of the interesting things about Trello and ClickUp is their free plan. But of course, the free plan has limits on the use of available features. Trello only allows the use of one Power-Up for each Board. While in ClickUp, its limitations include the number of using certain features such as Custom Fields, Goals, Portfolios, etc.
Besides the free plan, Trello and ClickUp offer paid plan for unlimited use of available features.
Trello has three pricing options — Free, Business Class, and Enterprise. Prices range between $0 and $9.99 per month (per user) on annual billing. The main differences between the plans include the size of file attachments allowed, the number of integrations available, and onboarding assistance.
While ClickUp offers all features for $5 per user per month when billed annually, and $8.99 per user per month when billed monthly.
Pros and Cons
|Pros||In Trello, everything is already installed and set up. Another good thing about Trello is the user interface that very visual and easy-to-use, and its support for various platforms. Furthermore, Trello can be integrated with various applications, but only limited to 1 integration in the free version.||In my opinion, the main advantage of ClickUp is that the software is fully customizable as needed. Also, its features cover almost everything required in project management activities. Especially the ClickUp’s Chrome extension which is very helpful for software development teams and marketers. For me, screen capture tool with an image editor is the most amazing feature. Because besides its functionality, those feature is totally free to use.|
|Cons||Light on features. No real reporting tools. No Gantt charts, and time-tracking features. However, with Power-Ups, you can integrate Trello to other Gantt chart or Time Tracking Software.||There are no workflow automation features. Also, see the availability of team members when adding an assignee to the task is difficult.|
Trello is suitable for you who are looking for simple project management software which is easy to use even for first-time users. We also recommended Trello for you who are looking for agile project management software and does not really need project reporting features.
Meanwhile, ClickUp is one of the most feature-rich project management software even on its free plan. Also, as mentioned above, this platform is flexible enough to fit your needs. Therefore, ClickUp is suitable for any types of project teams, even for personal use.