Trello is a simple project management software that originally created by Fog Creek Software in 2011. It formed its own company in 2014 and has since been sold to Atlassian. Meanwhile, Asana is a project management tools that officially launched for free out of beta in November 2011 and commercially in April 2012. Asana was founded in 2008 by Facebook co-founder Dustin Moskovitz and ex-Google-and-Facebook engineer Justin Rosenstein.
Table of contents
The main difference between Trello and Asana is a way to display projects and tasks. Trello display tasks like sticky notes on the whiteboard (Usually called Kanban boards). While in Asana tasks are displayed in a List, Timeline, Kanban Board, and Calendar.
Basically, Trello only provides very basic features for managing tasks. And most importantly, Trello does not provide a reporting feature, while Asana provides it. However, Trello offers an integration feature named “Power-Ups” to add extra functionality to your boards. Below is a comparison table of feature availability at Trello and Asana.
|Project Planning & Scheduling|
|Setting priorities and deadlines||√||√|
|Support Agile Methodologies||√||√|
|Intake / Request Forms||√|
|Attach files to the task||√||√|
|Progress Tracking / Status||√||√|
In conclusion, the functionality offered by Asana is better than Trello. However, in certain features, Trello has more flexibility than Asana. For example, tasks in Trello can be assigned to more than one project members, while Asana doesn’t allow it. Furthermore, Trello allows users to attach a file to the comments on task, while Asana doesn’t.
As mentioned above, one unique feature of Trello is its Power-Ups. Power-Ups turn each board which connects Trello to services like Google Drive, Evernote, GitHub, SalesForce, 3T time tracking software, Planyway Calendar (with Gantt chart), and many more.
Meanwhile, Asana has integrations with other SaaS tools, including Gmail, Slack, Microsoft Outlook, Dropbox, Box, Google Drive, Zapier, IFTTT, Wufoo, JotForm, Okta, OneLogin, Harvest, Instagantt, and Zendesk.
Asana also provides Open API that allows customers or third-party developers to build on the Asana platform and customize Asana to the unique way their teams work. Common use cases include automating repetitive tasks, chaining processes, automating reporting on tasks and projects, and syncing with databases or other tools.
Ease of Use
Based on my experience using Trello and Asana, Trello is one of the easiest project management software that we have ever tried. Because Trello provides a drag-and-drop interface and visual way of organizing the projects. With this platform, working on group projects as easy as using sticky notes on a whiteboard.
Asana also has intuitive features and easy to use but some function is not simple enough. For example, there are no task status options by default which is one of the most important things in project management. In Asana, you must create task status options using the “Custom Fields” feature if you need it (But usually project managers needs task status to track the task progress).
Trello has three pricing options — Free, Business Class, and Enterprise. Prices range between $0 and $9.99 per month (per user) on annual billing. The main differences between the plans include the size of file attachments allowed, the number of integrations available, and onboarding assistance.
Meanwhile, Asana has four pricing options — Free, Premium, Business, and Enterprise. The Premium plan costs $9.99 per month (per member) when billed annually, Business plan costs $19.99 per month (per member) when billed annually, and the Enterprise plan requires a call with the sales team for a custom quote. The main differences between the plans include the number of team members allowed, features, priority support, security, and custom branding.
Pros and Cons
|Pros||In Trello, everything is already installed and set up. There is has no limitations of users, projects, and tasks even in their free version. Another good thing about Trello is the user interface that very visual and easy-to-use, and its support for various platforms. Furthermore, Trello can be integrated with various applications, but only limited to 1 integration in the free version.||Asana has intuitive features, easy-to-use, and flexible enough which can be used for many project types. It also good free project management software that allows up to 15 users to collaborate on unlimited projects and tasks. Furthermore, Asana can be integrated with many other systems and provides an Open API for software and scripts to read information from inside Asana, input information from outside Asana, and automatically react when things change. And the last interesting thing about this software is a mobile app that makes you easily organize your project on the go.|
|Cons||Light on features. No real reporting tools. No Gantt charts, and time-tracking features. However, with Power-Ups, you can integrate Trello to other Gantt chart or Time Tracking Software.||Files can’t be attached to the comments. The task can’t be assigned to two or more peoples. There is no Gantt chart view, but Asana has a timeline view for an alternative.|
Trello is the most intuitive project management software available on the market. It’s suitable for you who are looking for simple project management software which is easy to use even for first-time users. We also recommended Trello for you who are looking for agile project management software and does not really need project reporting features. And the last good thing about Trello is their free version with no limitations of users and boards (projects).
Asana is also one of the most popular Project Management Software in the world. It suitable for different project types such as marketing project, product launch, software development, and many more. It also a good choice for you who are looking for free project management software which the number of projects and tasks are not limited.