8 Simple Project Management Software (The easiest to use)

A simple project management software is a tool with basic features required for managing projects. Its features such as task management, collaboration tools, and document sharing. And the most important thing is the software is easy-to-use even for first-time users.

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Best Simple Project Management Software

The best simple project management software is one that covers the core functions of project management. Its features including scope, time, and communication. So you can planning, scheduling and controlling in order to achieve the established goals of the project.

Below is some best simple project management software chosen by our reviewer team.

Wrike (Our Score: 92/100)

Wrike - The easiest and simple project management software
We chose Wrike as the best simple project management software because of its ease of use. This software is easy to use both in its task management features and collaboration tools.

Firstly, the software is designed with a minimalist multi-panel UI. The left panel contains the task list view. While the right panel can be in the form of task details, form assignments, and charts. Thus, users can quickly and easily manage their projects and tasks.

In addition, whether you use kanban boards, lists, or Gantt charts – Wrike provides it all. So you can customize the UI to fit your taste or to better suit your project role and needs.

Secondly, there are real-time collaboration tools to aid in asset creation as well as conversations. These include Wrike’s Live co-editor, discussion threads on tasks, and managing document.

So with real-time collaboration tools, you will know quickly when your teammates make changes on tasks or adding a new comment on tasks.

In addition, with Wrike’s Live co-editor several people can edit the task description at once. That means you and your colleague(s) can all make edits simultaneously. You’ll see what others are typing as they’re typing it, so you can immediately modify your own work accordingly.

What you get in Wrike?

  • Resources & Workload Management
  • Task management: Subtasks, checklists, and task dependencies
  • Multiple view options: List, table, boards, Gantt chart
  • Customization: Project templates, customizable dashboards, custom fields, custom workflow, Intake / Request Forms.
  • Other tools: Time tracking, proofing tool, live co-editor, document management
  • Reporting tools
  • Mobile apps


Wrike has four pricing options — Free, Professional, Business, and Marketers. Prices range between $0 and $34.60 per month per user and are billed annually.

Volume discounts are available for the Business and Marketers plans. The main differences between the plans include features, storage space, number of users, and integrations.


The main advantages of Wrike are its features that cover almost all aspect of project management. Also, it can be fully customized. Another good thing about Wrike is the ability to integrate with many different applications.


For Agile teams, the main drawback of Wrike is creating a Backlog and several sprint planning using a folder isn’t easy enough.

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TeamGantt (Our Score: 91/100)

TeamGantt is the best Gantt Chart software because of its ease of use and rich on features. With TeamGantt, managing Tasks can be done directly through the Gantt view.

What makes this software easy to use is the drag and drop feature. It can be used to reorder tasks, change task duration, or create task dependencies.

In addition, the Gantt chart in TeamGantt has a different color between the planned and the actual timeline. So users can easily compare the original timeline projection with the actual timeline of the project. And the most interesting thing, the color of each bar can be adjusted as you want.

Overall, TeamGantt is a simple and beautiful Gantt Chart software. This software strives to provide an intuitive and collaborative platform that gives users the ability to perform tasks without losing the big picture.

What you get in TeamGantt

  • Resources & workload management
  • Task management: Subtasks, task dependencies, checklists
  • Multiple view options: Tasks by day, calendar view, a simple list format, and Gantt chart view.
  • Customization: Project templates, custom bar color.
  • Other tools: Time tracking, embed timelines to any page of your website.
  • Baseline report to compare original timeline projections with the actual timeline of the project.
  • Mobile apps


TeamGantt has three subscription plans: Free, Standard Team, and Advanced Team. Prices range between $7.9 and $12.45 per user/month. All subscription options are for a minimum of 5 users.

The main differences between the plans include the number of Gantt Charts and the availability of other features.


The software helps you see all the processes in one place and you don’t have any uncovered one. Another good point is the ability to start projects intuitively without guidance from bots or any instructions.

It has the most features required by Gantt Chart Software such as drag and drop, custom color, task dependencies, and customizable views.


The task status and workflow can’t be customized.

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Trello (Our Score: 87/100)

Trello - Free Simple Project Management Software

Trello is one of the easiest simple project management software even for first-time users. Because this platform makes working on group projects as easy as using sticky notes on your whiteboard.

Boards, Lists, and Cards are the core features of Trello. A board represents a project that contains lists and cards. A list in Trello is like task groups which contains cards. And a card is like your ideas and team tasks. In Trello, you can assign each card to individual members or groups.

Another unique feature of Trello is Power-Ups that connects each board to other services. For example, you can connect Trello to Google Drive, Evernote, GitHub, SalesForce, etc. So even though Trello lacks functionality, you can use Power-Up to add extra functionality to your boards.

What you get in Trello without Power-Up

  • Basic task management features such as set deadline, set task status using label or list, add multiple assignee.
  • Mobile apps


Trello has three pricing options — Free, Business Class, and Enterprise. Prices range between $0 and $9.99 per month (per user) on annual billing. The main differences between the plans include the size of file attachments allowed, the number of integrations available, and onboarding assistance.


In Trello, everything is already installed and set up. There is has no limitations of users, projects, and tasks even in their free version. Another good thing about Trello is the user interface that very visual and easy-to-use.

Furthermore, Trello can be integrated with various applications, but only limited to 1 integration in the free version.


Light on features. No real reporting tools. No Gantt charts, and time-tracking features. However, with Power-Ups, you can integrate Trello to other Gantt chart or Time Tracking Software.

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MeisterTask (Our Score: 88/100)


MeisterTask is another simple project management software as an alternative to Trello. It gives a simple way to organize projects and tasks with Kanban-style boards.

We recommended MeisterTask because of this platform really easy to use and flexible enough. However, if you looking for simple project management software with a different view instead of Kanban view, you can try Asana or Freedcamp.

What you get in Meistertask

  • Task management: Subtasks, task dependencies, multiple checklists, recurring task.
  • Customization: Custom fields, workflow automations, customizable dashboards
  • Other tools: Time tracking
  • Reporting tools
  • Mobile apps


MeisterTask offers a free option and three paid plans, including Pro ($8.25/user/month), Business ($20.75/user/month), and Enterprise (customized).

The main differences between the plans include the provided functionality, security restrictions, custom security view, and customer support services.


It is one of the easiest project management software in the market. Also, its functionality is flexible enough for customization. In addition, the platform offers a free plan without the limitation of users and projects. But the free plan only provides basic features for managing projects.


There is no Gantt chart view or table view to display tasks. Also, unlike Trello, MeisterTask doesn’t allow users to assign tasks to more than one project members.

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ClickUp (Our Score: 90/100)

Task Management in ClickUpBased on my experience using ClickUp, this software is quite easy to use. You can set task deadline and priority, add multiple assignees, and reordering tasks using drag and drop feature.

There are multiple view options to display tasks — “Box view” to help you easily see who is overloaded and who needs more tasks. “Me view” to see your personal tasks. And the other options including Board view, List view, Calendar, and Gantt chart.

And the most interesting of all features offered by ClickUp is its Chrome extension. There are a time tracking and screen capture tools which really help teams organize their projects.

What you get in ClickUp

  • Resources & workload management
  • Task managemement: Subtasks, checklist, task dependencies, recurring tasks
  • Multiple view options: Box view, Me view, Board view, List view, Calendar, and Gantt chart view.
  • Customization: Task statuses, custom fields, project templates
  • Chrome extension features: Time tracking, screen capture with image editor, email, notepad, etc.
  • Reporting tools
  • Mobile apps


Besides the free plan, ClickUp offers three paid plans –  Unlimited, Business, and Enterprise. Unlimited and Business plan prices range between $5 and $9 per month per user when billed annually. While for the Enterprise plan you need to contact their sales for custom quotes.


The main advantage of ClickUp is that the software is fully customizable as needed. Also, its features cover almost everything required in project management activities.

Especially the ClickUp’s Chrome extension which is very helpful for software development teams and marketers. For me, the screen capture tool with an image editor is the most helpful feature.


There are no workflow automation features. Also, see the availability of team members when adding an assignee to the task is difficult.

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Basecamp (Our Score: 81/100)

Basecamp 3 - Simple Project Management Software

Basecamp is one of the most popular Simple Project Management Software in the world. It enables you to manage projects as well as collaborate with clients.

This platform is well-known for its ease of use, an extensive list of features, and straightforward pricing. So, Businesses that want project management software for unlimited users and projects at an affordable price should take a look at Basecamp.

However, Basecamp is not only used by business professionals and small business owners. It also can be used as a personal plan that. Because this platform lets individuals organize their own projects while also updating followers of projects that aren’t related to the company.

What you get in Basecamp

  • To-do lists
  • Message boards
  • Project schedules (Calender view)
  • 500 GB of document and file storage
  • Tools to customize individual projects
  • Real-time group chat (Campfires)
  • Mobile apps


Basecamp is $99 per month for unlimited users and unlimited projects. The price includes every Basecamp feature and 500 GB of file storage.


While the platform only has very basic project management features, Basecamp offers powerful integration with many other apps. Overall, Basecamp is one of the most easy-to-use project management software.


As mentioned above, Basecamp only has very basic project management features.

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Asana (Our Score: 84/100)

Asana - Free Project Management Software

Asana is a project management software designed to help teams organize, track, and manage their work. It like a place where everything from the most immediate details to the big picture is organized.

With Asana, each person knows what they should be doing and why. This clarity, transparency, and focus allow teams to collaborate with less friction. So in the end, teams can produce great project results.

Basically, Asana has intuitive features and easy to use. But some function is not simple enough. For example, there are no task status options by default. You must create task status options first using the Custom Fields feature.

Overall, Asana is like Trello’s alternative with a different way to display projects and tasks. However, Trello has more flexible features rather than Asana.

What you get in Asana

  • Resources & workload management
  • Task management: Subtasks, task dependencies
  • Multiple view options: List, board, timeline, calendar, progress, conversations, files.
  • Customization: Custom fields, project templates, Intake / Request Forms.
  • Reporting tools
  • Other tools: Proofing tool, Adobe Creative Cloud integration
  • Mobile apps


Asana has four pricing options — Free, Premium, Business, and Enterprise. The Premium plan costs $9.99 per month (per member) when billed annually, Business plan costs $19.99 per month (per member) when billed annually.

As for the Enterprise plan, you need to call the sales team for a custom quote.

The main differences between the plans include the number of team members allowed, features, priority support, security, and custom branding.


Asana has intuitive features, easy-to-use,  and flexible enough which can be used for many project types.


Files can’t be attached to the comments. The task can’t be assigned to two or more peoples. There is no Gantt chart view, but Asana has a timeline view for an alternative.

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Freedcamp (Our Score: 92/100)

Freedcamp - Free Project Management Software
Freedcamp is a web, mobile and desktop project management software. Today, Freedcamp is one of the most popular Project Management Software in the world. Because it gives your team a better way to stay organized anytime and anywhere.

Overall, Freedcamp has almost all features required for project management. Also, it has a good user interface but some function is not simple enough to use. When compared to Trello, Freedcamp is more difficult to use but is more feature rich.

Another interesting feature in Freedcamp is their Home Page. Because it contains the most important information to help you take action faster to organize your work.

What you get in Freedcamp

  • Resources & workload management
  • Task management: Subtasks, task dependencies (through the Gantt chart view), recurring tasks
  • Multiple view options: Projects board, tasks board, calendar board.
  • Customization: Project templates, custom fields
  • Reporting tools
  • Other tools: Time tracking, invoices, CRM, Wiki (for project documentation), issue tracker.
  • Mobile apps


Freedcamp has five plans — Free, Minimalist, Freelancer, Business, and Enterprise. The paid plans range between $1.49 to $16.99 per month (per user).

The main differences between the plans include the available integrations, customer support response time, and more available features.


This is one of few free project management software that allows unlimited users to create unlimited projects and tasks. Also, it’s one feature-rich project management software even in the free version.


Tasks status can’t be customized. No custom workflow.

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Best Free Simple Project Management Software

We have explained ClickUp above and this is the best free simple project management software chosen by our reviewer team. Because of this platform provides almost all features required in project management activities even in its free plan.

However, the free plan certainly has limits on the use of available features. Its limitations include the number of using certain features:

  • Limited to 100 uses of Goals, Portfolios, and Custom Fields
  • There is no Gantt chart view and Workload Management
  • Access to 1 of 8 reports available on ClickUp

So at ClickUp, you will get what you can’t get from other free project management software.

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Free Excel Simple Project Management Templates

There are many useful tools out there for project management. One such program you can utilize to keep track of your projects is Microsoft Excel. Because with Excel’s templates, you can turn your simple spreadsheets into project management.

So we summarize free multiple project management templates for excel that may suitable for you. In there, you can find many options of project tracker templates for a different kind of use.

Free Download Simple Project Management Software

We recommended Desktop Project Management Software for you who are looking for software that can be downloaded and run by your self. Because desktop-based software gives the easiest way to be implemented.

But usually, desktop project management software is used for personal use. That’s because the software is set up for use in one place and runs as stand-alone software. So this software type is not suitable for you who needs collaboration tools for managing your projects.

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