Basically, Monday.com and Trello are two different types of project management software. When Trello came with a simple method for managing projects, Monday.com designed like Microsoft Excel and was equipped with advanced tools to support project management activities.
At the first time, monday.com is an internal tool in Israeli company Wix.com. Then in February 2012, the product left Wix to become a separate company named daPulse, with Roy Mann, former Wix employee as CEO. In November 2017, the company changed its brand from daPulse to monday.com.
Meanwhile, Trello was released at a TechCrunch event by Fog Creek founder Joel Spolsky in 2011. But in 2014, Trello formed its own company and has since been sold to Atlassian.
Table of contents
At first-time use, the features on Monday.com look very simple. There is only a table view that contains task information such as title, person, status, and date. However, this platform is quite flexible to meet your needs. Below is a screenshot of the table view on Monday.com.
Looks very simple right? It’s really like an alternative to Trello with a different way of displaying tasks. But Monday.com allows its users to customize the existing information of tasks. For example, you can change the title or type of existing columns, or even delete certain columns if you don’t need them. You can also add additional columns if needed.
In addition to the table view, you can add other views as an alternative. Its view options including Kanban, Timeline, Chart, Calendar, Files, Form, Map, and Broadcast. So if we compare Monday.com vs Trello, monday.com provides more options for displaying tasks then Trello. Because of Trello only provides Kanban view for displaying tasks.
|Project Planning & Scheduling|
|Setting priorities and deadlines||√||√|
|Resources & Workload Management||√|
|Support Agile Methodologies||√||√|
|Intake / Request Forms||√|
|Attach files to the task||√||√|
|Progress Tracking / Status||√||√|
|Project Financial Management|
|Payments / Billing||√|
|Integration with Accounting Systems||√|
*Power-Up is additional plugins that can be connected to each Trello’s Board/Project.
As shown in the comparison table above, Monday.com is more feature-rich than Trello. One unique feature of monday.com is a formula column that allows you to make calculations with other columns. It goes from a simple mathematical equation to more complex functions and formulas.
Furthermore, the main advantages of monday.com from Trello is its ability to provides any reports as your needs. In this platform. creating reports can be done by filtering tables or calculating certain values such as the estimated time and time spent on tasks.
Monday.com provides integration with other project management tools such as Jira, Asana, Basecamp, and even Trello. Also, this platform can be integrated with other platforms such as online cloud storage, communication, CRM, code repositories, etc.
Meanwhile, Trello provides plugins (called Power-Ups) to add additional functionality to each board. Power-Ups turn each board which connects Trello to services like Google Drive, Evernote, GitHub, SalesForce, 3T time tracking software, Planyway Calendar (with Gantt chart), and many more.
Ease of Use
Based on our experience, Trello is much easier than Monday.com. Because Trello has a very simple and clean interface. So in Trello, everyone can easily start managing their projects in just a few seconds, even for first-time users.
Basically, using Monday.com is also very easy if used to manage simple projects. But along with the increase in needs for managing project, the need to configure the system also increases. For example, some essential information about tasks such as the start date and due date are not available by default. Thus, you need to add an additional timeline column for that information.
In monday.com, the more complex your project is, the difficulty also increases. But like using Excel, the difficulty is only at the beginning. Henceforth Monday.com will be very easy and fun to use. Because monday.com provides Project Template feature that allows you to save any configuration you have made into a template.
Monday.com offers four subscription plans: Basic (start from $17/month), Standard (start from $26/month), Pro (start from $39/month), and Enterprise (contact monday.com for custom quotes). Pricing depends on the number of users. The main differences between the plans include the file storage size and features availability.
Meanwhile, Trello has three pricing options — Free, Business Class, and Enterprise. Prices range between $0 and $9.99 per month (per user) on annual billing. The main differences between the plans include the size of file attachments allowed, the number of integrations available, and onboarding assistance.
Pros and Cons
Either Monday.com or Trello, each of them has advantages and disadvantages. So perhaps between the two, the best tool for you is not the best or not suitable for someone else. Because it’s depending on your needs. For that reason, we summarize the pros and cons of the three.
The best thing about Trello is its ease of use, even for the first time users. Because everything is already set up in Trello, so you just use it without having to do a lot of configuration.
Meanwhile, the best thing about Monday.com is the completeness of its features that can support almost everything needed to manage projects. In addition, this platform is really flexible to use.
In monday.com, first-time use is not quite easy. Also, create reports related to projects and resources isn’t simple. Because like Excel, creating reports can be done by filtering tables or use the formula column to calculating certain columns. While Trello is light on its features that make this platform unsuitable for managing complex projects.
Monday.com provides almost all features required to manage projects, even though it might not be easy enough for the first time. Also, considering its flexibility, this platform is suitable for all types of projects. So we recommend monday.com for you, whatever your project type. Especially for those of you who are managing complex projects and need tools to create reports like Excel can provide.
But if you are looking for simple project management tools, Trello is your solution. Also, we recommended Trello for you who are looking for agile project management software and does not really need project reporting features. And the last good thing about Trello is its free plan that can be used without limitation on the number of users and projects.