Monday.com and Asana are two project management software that has been around for a while. However, monday.com is formerly known as daPulse. Then in November 2017, the company changed its brand from daPulse to monday.com.
If we compare Monday.com vs Asana, Monday is more flexible than Asana. Because basically, Monday offers methods like using Microsoft Excel to manage projects. But of course, it is equipped with other tools related to project management such as project templates, task status customization, workflow automation, project timeline, etc.
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With its functionality and flexibility, Monday.com has the ability to cover almost all needs related to project management. However, not everything can be done in a simple way.
For example, in Monday.com, create reports related to projects and resources isn’t simple. Because like Excel, creating reports can be done by filtering tables or calculating certain values such as the estimated time and time spent on tasks.
Unlike Monday.com, Asana provides several reporting features that are ready to be used. Project portfolios, resources, and workload management, for instance.
Task Statuses and Workflow Automation
In addition, the main difference between Monday and Asana is the task statuses and workflow automation. In Asana tasks can only be marked as completed or not. Therefore, Asana suggests their users create custom fields for additional task status options.
Also, there is no workflow automation in Asana. But Asana has announced that they will add the “Advanced Workflow Rules” feature to their development plans.
However, there are Third-party tools such as Flowsana that can be used to automate workflow. So if you want to create your own workflow in Asana, you need to pay extra for that additional Third-party tool.
Both Monday.com and Asana do not provide Gant Chart views for project scheduling. However, as an alternative, the two provide a project timeline to help you stay on schedule.
Especially Monday.com, they don’t like Gantt chart because it focused on tasks and projects. So in their opinion, Gantt charts can make peoples endlessly working to keep the project on schedule. Therefore, they prefer to provide a project timeline that focused on people, not tasks or projects.
|Project Planning & Scheduling|
|Resources & Workload Management||√||√|
|Setting priorities and deadlines||√||√|
|Support Agile Methodologies||√||√|
|Intake / Request Forms||√||√|
|Attach files to the task||√||√|
|Progress Tracking / Status||√||√|
|Project Financial Management|
|Payments / Billing||√|
|Integration with Accounting Systems||√|
Monday.com provides integration with other project management tools such as Jira, Asana, Basecamp, and even Trello. Also, this platform can be integrated with other platforms such as online cloud storage, communication, CRM, code repositories, etc.
Not much different from Monday.com, Asana has integrations with many different platforms such as time-tracking tools, communication, cloud storage, etc. It also provides Open API that allows customers or third-party developers to build on the Asana platform and customize Asana to the unique way their teams work.
Ease of Use
At a glance, Monday.com is a simple project management platform to make it easier for you to start managing projects. However, this platform can turn into an advanced solution depending on your needs.
For example, by default, there is only a table view that contains task information such as title, person, status, and date. But Monday.com allows its users to add a new column, change the title or type of existing columns, and even delete certain columns if you don’t need them.
In addition to the table view, you can add other views as an alternative. Its view options including Kanban, Timeline, Chart, Calendar, Files, Form, Map, and Broadcast. So you can use one of them to make it easier for you to manage tasks and projects.
Meanwhile, everything is already set-up in Asana. Also, this platform has intuitive features and easy to use but some function is not simple enough. For example, as mentioned above, there are no task status options by default which might confuse first-time users.
Monday.com offers four subscription plans: Basic (start from $17/month/2 users), Standard (start from $26/month/2 users ), Pro (start from $39/month/2 users), and Enterprise (contact monday.com for custom quotes).
Pricing depends on the number of users. The main differences between the plans include the file storage size and features availability. Click here for detail information.
Meanwhile, Asana has four pricing options — Free, Premium, Business, and Enterprise. The Premium plan costs $9.99 per month (per member) when billed annually, Business plan costs $19.99 per month (per member) when billed annually, and the Enterprise plan requires a call with the sales team for a custom quote.
The main differences between the plans include the number of team members allowed, features, priority support, security, and custom branding. Click here for detail information.
Pros and Cons
Either Monday.com or Asana, each of them has advantages and disadvantages. So perhaps between the two, the best tool for you is not the best or not suitable for someone else. Because it’s depending on your needs. For that reason, we summarize the pros and cons of the two.
The best thing about Monday.com is the completeness of its features that can support almost everything needed to manage projects. In addition, this platform is really flexible to use.
Meanwhile, Asana is one of the most popular project management software. This platform has intuitive features, easy-to-use, and flexible enough which can be used for many project types. It also good free project management software that allows up to 15 users to collaborate on unlimited projects and tasks.
Another good thing about Asana is that the platform provides an Open API for software and scripts. With this Open API, you can read information from inside Asana, input information from outside Asana, and automatically react when things change.
In monday.com, first-time use is not quite easy. Also, create reports related to projects and resources isn’t simple. Because like Excel, creating reports can be done by filtering tables or use the formula column to calculating certain columns. While Asana’s main drawback is the status of its tasks that can’t be customized.
Monday.com provides almost all features required to manage projects, even though it might not be easy enough for the first time. Also, considering its flexibility, this platform is suitable for all types of projects.
So we recommend monday.com for you, whatever your project type. Especially for those of you who are managing complex projects and need tools to create reports like Excel can provide.
But if you are looking for software that is simpler and easier to use, Asana is probably the better solution for you. In addition, when compared to Monday.com, Asana is more suitable for the marketing team and creative team.