Gantt Chart in Project Management: Definition and Example

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Gantt Chart Definition in Project Management

Gantt chart is a bar chart commonly used in project management to track project schedules. In this chart, the list of the activities (tasks or events) is placed on the left of the chart. While along the bottom is a suitable time scale.

With Gantt Chart you can schedule your tasks and visualize the required steps to complete your project. In addition, you are directly informed about delays in your project and can act accordingly.

Example of a Gantt chart for Project Management

Gantt Chart in other words they display exactly what has to be done and when. Below we show a very simple example of a Gannt chart Project Management.

Gantt Chart in Project Management
In the Gantt chart above, each activity is represented by a bar; the position and length of the bar reflect the start date, duration and end date of the activity. Thus, in the Gantt chart you’ll see at a glance:

  • What the various activities are
  • When each activity begins and ends
  • How long each activity is scheduled to last
  • Where activities overlap with other activities, and by how much
  • The start and end date of the whole project

This chart gives you a bird’s eye view of project progress and a complete view of work scope and dependencies. So you don’t have to worry about losing track of project progress, missing deadlines, or miscommunication.

Project Management Using Excel Gantt Chart Template

Doing project management using the Excel Gantt chart template can save a lot of time. Because all you need to do is plug in your tasks and the dates. And you’ll have a presentation-quality Excel Gantt chart.

There are a lot of Gantt chart Excel templates out there. But we researched and selected some of the best among them. Here are free Gantt Chart templates for excel to helps you manage your projects.

Gantt Chart with Financial Management from Office TIMELINE

Excel Gantt chart template from Office TIMELINE

This template is designed to help project managers easily compare the planned budget against actual costs. Thus project managers can see if spending is on track. In addition, budget tracking spreadsheets can also include a simple Gantt chart.

So this template illustrates how tasks are scheduled to provide a comprehensive overview of the project. Most importantly, it shows how changes in the project timeline impact expenses.

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Sprint Project Tracker Template with Gantt Chart from Office TIMELINE

Sprint Planning with Gantt Chart from Office TIMELINE

This is another Gantt Chart template from Office TIMELINE that designed to track sprint projects. With this template, Managers can plan and track their Agile project as well as prioritize features that must be delivered each sprint.

The interesting thing about this template is users can add color codes to instantly show the tasks’ status. Also, there is a different color between the planned and the actual timeline. So users can easily compare the planned vs the actual timeline.

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Gantt chart template from TeamGantt

Excel Gantt chart template from TeamGantt

TeamGantt made this Gantt chart template easy, powerful, and painless to use for managing your projects. With this template, you can track the status of project tasks. In addition, it helps you to keep track of deadlines, milestones, and hours worked.

There are three sheets in this template – Gantt Chart with % Complete, Basic Gantt Chart, and Manual Chart. Like Sprint Tracker template from Office TIMELINE, the sheet with % complete also displays a different color between the planned and the actual time. So you can compare the two easily.

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Online Gantt Chart Project Management Software

There are well-recognized benefits of using an online web-based solution as opposed to a desktop software package. Because web-based software is accessible from anywhere, as long as you have a connection to the Internet.

In addition, usually online Gantt chart software providers provide mobile apps. So you can easily manage your projects even on the go.

Therefore, we research dozens of options to find the best online Gantt chart software. Some of them really give a very easy way to manage projects. In addition, there is also advanced solution that provides real-time collaboration tools for managing projects.

Below is a list of online Gantt chart software was chosen by our review team.

Teamgantt – The Best Online Gantt Chart Software

Gantt chart for project management in TeamGantt

Teamgantt is the best online Gantt chart software because of its ease of use and rich on features. With TeamGantt, managing Tasks can be done directly through the Gantt view.

What makes this software easy to use is the drag and drop feature. It can be used to reorder tasks, change task duration, or create task dependencies.

In addition, the Gantt chart in TeamGantt has a different color between the planned and the actual timeline. So users can easily compare the original timeline projection with the actual timeline of the project. And the most interesting thing, the color of each bar can be adjusted as you want.

Overall, TeamGantt is a simple and beautiful Gantt Chart software. This software strives to provide an intuitive and collaborative platform that gives users the ability to perform tasks without losing the big picture.

What you get in TeamGantt

  • Resources & workload management
  • Task management: Subtasks, task dependencies, checklists
  • Multiple view options: Tasks by day, calendar view, a simple list format, and Gantt chart view.
  • Customization: Project templates, custom bar color.
  • Other tools: Time tracking, embed timelines to any page of your website.
  • Baseline report to compare original timeline projections with the actual timeline of the project.
  • Mobile apps

Pricing

TeamGantt has three subscription plans: Free, Standard Team, and Advanced Team. Prices range between $7.9 and $12.45 per user/month. All subscription options are for a minimum of 5 users.

The main differences between the plans include the number of Gantt Charts and the availability of other features.

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Wrike

Gantt chart view in Wrike
Wrike is a project management software that enables users to manage and track projects, deadlines, schedules, and other workflow processes. Its features include project planning, time tracking tool, and many more.

In this software, the Gantt chart is available on a specific folder/project page or team page that contains tasks of all folders/projects. For you know, tasks, folders, and Projects are the three main building blocks in Wrike. For example, to keep things organized, you can add tasks to Folders or Projects.

What I like about the Gantt chart in Wrike is that the feature let you managing tasks directly through the Gantt chart view. In addition, you can highlight the critical path and tasks overdue. Thus, the highlighted tasks make it easier for you to know all the tasks that need more attention.

However, unlike TeamGantt, there is no different color between actual time and planned time.

What you get in Wrike?

  • Resources & Workload Management
  • Task management: Subtasks, checklists, and task dependencies
  • Multiple view options: List, table, boards, Gantt chart
  • Customization: Project templates, customizable dashboards, custom fields, custom workflow, Intake / Request Forms.
  • Other tools: Time tracking, proofing tool, live co-editor, document management
  • Reporting tools
  • Mobile apps

Pricing

Wrike has four pricing options — Free, Professional, Business, and Marketers. Prices range between $0 and $34.60 per month per user and are billed annually.

Volume discounts are available for the Business and Marketers plans. The main differences between the plans include features, storage space, number of users, and integrations.

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GanttPRO

Gantt chart view in GanttPRO

GanttPRO is an online project management solution that utilizes a Gantt Chart approach. It designed with the purpose of simplifying workflows, improving collaboration and communication, and delivering projects within accurate estimates.

So from the conceptualization phase all the way to the realization and delivery, these software help users become more efficient and productive in managing their projects.

Regarding ease of use, GanttPRO has clean and intuitive UI that make this software is easy enough to use. In GanttPRO, everything can be quickly rearranged graphically using drag & drop. So with it, you can schedule tasks and resources in a very easy way.

The interesting thing about GanttPRO is its Auto Scheduling feature. So you don’t need to worry if there are changes in dates and timelines of your tasks or in dependencies between them. Because GanttPRO will recalculate everything automatically.

What you get in GanttPRO?

  • Resources & workload management
  • Tasks management: Subtasks, milestones, task dependencies
  • Two options display tasks: Gantt chart view and board view.
  • Customization: Gantt chart templates, custom columns.
  • Reporting tools

Pricing

GanttPRO offers a free 14-day trial version for anyone who wants to test the tool. Upgrading is possible at any time. The software has 2 kinds of paid plans: Essential plans with $15 for 1 user per month if billed annually and Team plans with $5.90 per user per month if billed annually.

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Teamwork

Gantt chart view in Teamwork

Teamwork offers its customers a wide range of features designed for project management. One of them is an interactive Gantt chart to make it easier for you to plan and schedule projects.

The most interesting thing about the Gantt chart is that the platform allows its users to change the progress of a task with a percentage value. Then a darker color will fill in the taskbar to reflect the updated percentage of completion. So you can easily see the comparison between actual times and planned times.

However, within Teamwork Projects, the progress is recorded individually for each task, meaning the progress of subtasks does not affect the progress of the parent task at all. This is the difference between Teamwork and TeamGantt. Because TeamGantt automatically updates the percentage of completion for the task group and the overall project in real-time.

Overall, this platform is quite easy to use. Because like other Gantt chart software, Teamwork also provides drag and drop features for managing tasks. With it, you can set the start date and deadline for the tasks. In addition, you can also create start-to-end or end-to-end dependencies by dragging between tasks.

What you get in Teamwork?

  • Workload view.
  • Tasks management: Subtasks, task dependencies.
  • Multiple view options: Board view, Gantt chart view.
  • Customization: Project templates, custom fields, custom TAG (like task statuses).
  • Other tools: Time tracking, instant file editing.
  • Reporting
  • Mobile apps

Pricing

Teamwork offers one free plan and three paid plans: Pro ($9/user/month) if billed annually, Premium ($15/user/month) if billed annually, and Enterprise (customized pricing). The main differences between the plans are storage space, the number of projects, features, and integrations.

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