There are many free project management software outside there. However, choosing one of them is may not easy enough for you. Because you need to consider whether or not the software could suit your needs.
So to help you find the right tools, we researched and analyzed dozens of options. As a result, here is a roundup of our best picks for free project management software that may suit for your needs.
How We Evaluated Free Project Management Software
The best free project management software is one that provides all basic project management features. These features include create projects and tasks, add an assignee, set task deadline, track progress, and collaboration tools.
In addition, good free project management software also lets users create unlimited projects and tasks. Also, the software can be used by five or more users who want to collaborate on projects. Below is the best free project management software chosen by our reviewer team.
|Free Online Project Management Software|
|ClickUp||Unlimited||Software as a Service||√|
|Bitrix24||Unlimited||Software as a Service / On-Premises||√|
|Freedcamp||Unlimited||Software as a Service||√|
|Trello||Unlimited||Software as a Service||√|
|MeisterTask||Unlimited||Software as a Service||√|
|Asana||Up to 15 users||Software as a Service||√|
|Wrike||Up to 5 users||Software as a Service||√|
|Free Open-Source Project Management Software|
Free Online Project Management Software
An online service is a service provided by a software application running online. So online free project management software making its facilities available to users over the Internet via web-browsers.
Our reviewer team choose ClickUp as the best free project management software. Because of this platform provides almost all features required in project management activities even in its free plan.
In ClickUp, you can set task deadline and priority, add multiple assignees, and reordering tasks using drag and drop feature. In addition, you can also create sub-tasks, task checklists, task dependencies, and even recurring tasks.
There are 4 different view options to display tasks. Firstly, “Box View” to help you easily see who is overloaded and who needs more tasks. Plus, managing resources is as simple as drag and drop. Secondly, “Me View” to see your personal tasks. Thirdly, “Board View” that also called Kanban style. Fourthly, and the last, “List View” to help you get a high-level overview of all tasks across your Workplace.
Another interesting thing about ClickUp is its real-time collaboration tools. So in ClickUp, you will know quickly when your teammates make changes on tasks or adding a new comment on tasks.
And the most interesting of all features offered by ClickUp is its Chrome extension. There are a time tracking and screen capture tools which really help teams organize their projects.
In my opinion, the main advantage of ClickUp is that the software is fully customizable as needed. Also, its features cover almost everything required in project management activities.
Especially the ClickUp’s Chrome extension which is very helpful for software development teams and marketers. For me, online proofing tool is the most amazing feature. Because besides its functionality, those feature is totally free to use.
There are no workflow automation features. Also, see the availability of team members when adding an assignee to the task is difficult.
Our reviewer teams choose Bitrix24 as the second best free project management software. Because this platform provides a complete suite of project management tools. Most importantly, the platform allows up to 12 users to collaborate.
Its features include tasks management, reporting, and social collaboration tools. In addition, Bitrix24 is fully integrated with a CRM system that enabling you to keep a relationship with customers.
Projects and tasks in Bitrix24 come with Gantt charts and employee workload planning. Its let you allocate a specific number of hours and employees to a project. Furthermore, you can track time spent on each task.
Another interesting feature which can’t be found in others online free project management software is Report Wizard. It’s a report generator tool that can be customized as you want to fit your needs. For example, you can customize the column, filters, report period, and show a chart on the report.
Overall, Bitrix24 is really like a place where all of your business communication and information is neatly collected. Also, it has the ability to keep track of everything from basic to complex projects.
Most importantly, this platform is easy enough to use and can be accessed anytime and anywhere.
Bitrix24 offers almost all features that required for project management. It also fully integrated with CRM systems and support various platforms. The Activity Stream menu is very helpful for better team collaboration.
The user interfaces a bit complex.
Freedcamp is a web, mobile and desktop project management software. Today, Freedcamp is one of the most popular free project management software in the world. One of the main reasons is that this software does not limit the number of users, projects, and tasks in their free version.
The core applications of Freedcamp include tasks, milestones, calendar, time, files, wall, and discussions. In addition, Freedcamp also has a mobile solution that works on your smartphone whether it’s Android, iPhone, or iPad.
Another interesting feature on Freedcamp is Open API and integration with Zapier. So you can connect Freedcamp with many other apps as you want.
Thus, Freedcamp is the only one free project management software that has great ability to integrate with other tools.
Freedcamp is one of few free project management software that allows unlimited users to create unlimited projects and tasks. Also, it’s one feature-rich project management software even in the free version.
Another good thing about this software is the ability to integrate with many other apps.
Tasks status can’t be customized. No custom workflow.
Trello is the easiest free project management software that we have ever tried. Because Trello provides a drag-and-drop interface and visual way of organizing the projects. With this platform, working on group projects as easy as using sticky notes on a whiteboard.
This platform helps you always know what needs to get done and who’s working on it. Most importantly, Trello works on your phone, tablet, and desktop. So you can organize your projects anytime and anywhere, even on the go.
Boards, Lists, and Cards are the core features of Trello. A Board represents a project that contains lists and cards. A List in Trello is like tasks categories. And a Card is like your ideas and team tasks which grouped into a list. In Trello, you can assign Cards to individual members or groups.
Another good thing about Trello is that the software can be used as agile project management software. Because it allows you to use both Scrum & Kanban methodologies.
For example, you can create Sprints and backlogs using a List. Furthermore, you can set a deadline for Sprints and customize the task status to implement Kanban methodologies.
As free project management software, Trello has no limitations of users and Boards (projects). So because of that, we recommend Trello for you. In addition, this free software really easy to use and flexible enough.
Firstly, the user interface is very visual and easy-to-use. Secondly, Trello can be integrated with various applications using Power-Ups. But the free version only lets you use one Power-Up. Thirdly, and most importantly, there is has no limitations of users, projects, and tasks in the free version.
MeisterTask is an alternative to Trello which come with Kanban style boards. So like Trello, this platform also gives a simple way to organize project tasks using drag and drop feature. In addition, there are mobile apps to makes sure that you stay productive even on the go.
However, there are some differences between MeisterTask and Trello. In Trello, users can assign Task to more than one project members, while in MeisterTask users can’t do that. Furthermore, Trello lets users add groups to the teams, while MeisterTask doesn’t allow it in their free plan.
As free project management software, MeisterTask has no limitations of users and projects. However, the free plan only provides basic features for managing projects.
It is one of the easiest project management software in the market. Also, its functionality is flexible enough for customization.
There is no Gantt chart view or table view to display tasks. Also, unlike Trello, MeisterTask doesn’t allow users to assign tasks to more than one project members.
Asana is one of the most popular free project management software with a mobile app. Because Asana allows up to 15 users to collaborate on managing projects.
We recommend Asana because the free version of this software provides basic features for managing projects. In Asana, teams can create projects, assign work to teammates, specify deadlines, and communicate about tasks.
The main disadvantage of the free version of Asana is the lack of task status options. There is only “Completed” and “Not Completed” options to represent the progress of the tasks.
Overall, Asana is like Trello’s alternative with a different way to display projects and tasks. However, Trello has more flexible features rather than Asana.
Asana has intuitive features and easy-to-use. Also, it allows up to 15 users to collaborate on unlimited projects and tasks. Most importantly, Asana provides a mobile app that makes you easily organize your project anytime and anywhere.
Firstly, the platform only provides very basic features on the free version. Secondly, files can’t be attached to the comments. Thirdly, the task can’t be assigned to two or more peoples. Fourthly, and the last, this software does not allow users to mark the Task is in progress.
Wrike is the best project management software chosen by our reviewer teams. Also, the platform provides a free project management software for you. Here are some things that you should know about the free version of Wrike.
Firstly, a free project management software from Wrike is only suitable for small teams. Because the free version only allows up to 5 users to collaborate.
Secondly, similar to Asana, Wrike only provides basic features on their free version.
Thirdly, and most importantly, it also has a mobile app that makes organize projects and tasks becomes easier.
Overall, Wrike consists of features in two categories: project management, and team collaboration. Project Management features are those which help teams to organize projects and tasks.
Tasks, Folders, and Projects are the three main building blocks in Wrike. You can use them to keep track of and organize your work. For example, to keep things organized, you can add tasks to Folders or Projects.
While collaboration features are those designed to aid in conversations and asset creation. These include Wrike’s Live co-editor, discussion threads on tasks, and tools for attaching documents.
Another good thing about Wrike is that the platform designed around a minimalist multi-pane UI. Everything looks clear in Wrike. So, Wrike is also one of the most easy-to-use free project management software.
The main advantages the free version of Wrike is its real-time collaboration tools. Also, it provides a mobile app that gives you the freedom to access work anywhere.
The free version of Wrike has very basic features and limited only for up to 5 users.
Free Open-Source Project Management Software
Unlike other types of software, Open source software authors make its source code available to others. So everyone is able to view that code, copy it, learn from it, alter it, or share it.
In addition to functionality, we chose the best free open-source project management software based on the ease of the installation process. Also, the software is cross-platform.
For you, project managers are certainly familiar with the Microsoft Office Project. However, have you ever known about ProjectLibre? If you don’t know it, then we suggest you to start looking at this software. One of the reasons is that this software is totally free to use.
ProjectLibre is an open source project management software alternative to Microsoft Project. It provides a feature to import Microsoft Project files. Until this article is written, this platform is compatible with Microsoft Project 2003, 2007, and 2010 files.
As an alternative to Microsoft Project, ProjectLibre offers a UI that is quite similar to Microsoft Project to make a transition easier. However, the user interface looks a little old and is not as modern as MS Project.
The most important thing, this software provides important features for project management. Its features including Gantt Charts, Network Diagrams, Earned Value Management, WBS / RBS graphics, and Resource histograms.
The main advantage of ProjectLibre is that the software has similar functions and features as a paid for MS Project software. Also, it is fully compatible with import, export, and opening of Microsoft Project files.
Firstly, the user interface looks a little old and is not as modern as MS Project. Secondly, ProjectLibre can take some time to load when the project sizes are larger. Thirdly and the most important thing, as desktop software ProjectLibre doesn’t provide features that enable your team to collaborate on the project.
Openproject is a free open source project management software that offers powerful and flexible features. Its designed to record all activities related to corporate projects. Also, to make communication between users available (through comments to tasks, forums, wiki).
This free project management software has the ability to covers the entire project lifecycle. Its features include the budget, time-consumption of a task/project, and timeline. Also, it has some functions related to the agile methodologies. Another good thing is that the system has an Open API. Its make Openproject can be integrated with other software used by the company.
In our opinion, OpenProject is best used for a software development project. However, it also good enough to be used for any project types. So if you are looking for free project management software with the most powerful and flexible features, OpenProject is one of the best choices for you.
As open source project management software, OpenProject offer the packaged installation since November 2014. It is provided through the packager.io service for Debian, Ubuntu, Fedora, Red Hat, CentOS. For Windows OS, you might be able to run the Docker image. In addition, you can use the unofficial Windows stack provided by Bitnami.
Openproject offers almost all the features required for effective project management, including agile project management features.
The biggest drawbacks of Openproject is that the system is not really easy-to-use. Especially for the first time use. For example, you need to set up the User Permissions through Workflow Management for the first time.