Sometimes managers spend too much time scheduling their employees’ work hours. That’s because they’re stuck using traditional employee schedule maker like Excel, or even worse — a pencil and paper.
As we know, Employee scheduling is the process of allocating employees to many different tasks or to fill the shifts work. It is an important concern for every business manager. So to make employee scheduling easy, you might need to consider using software that can streamline the process.
Good employee schedule maker software will offer conflict management to produce error-free schedules. Also, to deliver the flexibility that can handle your particular needs.
What is Employee Schedule Maker?
An employee schedule maker is a scheduling management platform that helps owners or managers administer their hourly workers. Most importantly, the platform has the ability to automating the process of creating schedules, manages labor costs, and improves workforce satisfaction.
Therefore, the best employee schedule maker must cover the following core function:
- Auto-assigning shifts
- Automating notifications for new schedules and shift changes
- Clock-in and clock-out features
- Payroll file importation.
Online Employee Schedule Maker
An online service, also known under the title of Software as a Service (SaaS), is a service provided by a software application running online. So online employee schedule maker software making its facilities available to users over the Internet via an interface (be that HTML presented by a web-browser such as Firefox, via a web-API or by any other means).
Below is the best online employee schedule maker has chosen by our reviewer team to help you find the right tool for your businesses.
||$2 – $3/user/month|
||$0 – $69.99/month|
||$0 – $99.95/month|
|When I Work||
||$0 – $2.25/user/month|
||Start from $3/user/month|
||$8/user/month + $20|
Our review team chose Deputy as the best employee schedule maker app. Because of this platform provides a complete suite of job planning and scheduling tools. Its features including shift swapping, auto-scheduling, leave management, tasking, and integration with payroll, POS & HR apps.
Time Clock App
There is also a Time Clock app that makes your team can easily clock in and out of your workplace. It’s a way to streamline timesheets, keep track of who’s currently on shift, and make sure your team gets the breaks they need.
The best thing about the Time Clock app from Deputy is its ability to make sure employees are clocking in and out of the right locations. Because this app can use a location stamp to verify timesheets. In addition, there is facial recognition to verify attendance and work hours.
Another good thing about Deputy software is that the platform is easy for both administrators and employees to use. It provides mobile apps for iPhone and Android that give you full visibility of what’s going on in your workplace, even on the go.
With the mobile app, you can check work schedules, communicate with colleagues, and see upcoming shifts & tasks. Employees can also manage their availabilities and time off easily. However, requests for leave and change of work shifts by employees require approval from the Location Managers or System Administrators.
Deputy offers three paid plans: Starter, Premium, and Enterprise. Starter and Premium cost $2 and $3 per user per month, respectively. But for the pricing of their Enterprise plan, you need to contact the company’s sales team.
The main difference between plans is the availability of advanced features like automatic scheduling, configurable reporting and analytics, integration options, and more.
7Shifts is the best employee schedule maker for restaurants. It designed to helps restaurant managers schedule, evaluate, and communicate with their workforce. So managers can focus on serving their customers rather than spending a lot of time creating shift schedules with traditional tools.
This platform lets you using auto-scheduling and custom shift templates. When the schedule is published or when changes are made to the shifts, your staff are immediately notified of their shifts.
For employees, this system lets them to requests for time off, manage their availability, and request a shift exchange. But all of these processes require manager approval. Meanwhile, managers can approve or decline employees request either through the Web application or the mobile app.
Time Clock App
7Shifts provides a tool called 7Punches that serves as an easy-to-use, secure, time-clocking punch pad for your employees. In 7punches, employees can clock-in and out using their Punch ID. There is also a Custom Breaks feature to ensure everyone gets a chance to rest.
In addition, 7Punches provide Tip Tracking feature that prompt staff to declare tips upon clocking out at the end of their shift. Then managers can generate reports that include declared tips to spot the peak hours and superstar employees.
To make the scheduling process faster and easier, 7Shifts provides mobile apps that are available on Play Store (for Android) and App Store (for IOS). With this app, managers can easily access to the schedule on the go and sort it by time, roll, employee and department. Also, managers are able to make adjustments to the schedule whenever they like.
The most interesting thing about the 7Shifts mobile app is the Manager Dashboard. Because through the Dashboard, you can easily control labor costs and make informed business decisions.
Employees can also access their schedule, request shifts exchange, request time off, and submit their availability directly through the mobile app. In addition, they can see open shifts in the Shift pool and bid to pick them.
7Shifts offers one free plan and three paid plans: Appetizer ($17.99/month), Entrée ($39.99/month), and The Works ($69.99/month). The main difference between the plans is access to premium features, such as time clocking and compliance, manager log book, weather forecasting, mobile shift reminders, and more.
Homebase is another popular employee schedule maker. Like Deputy software, this platform also provides a complete suite of employee scheduling tools. Its features including employee scheduling, time tracking, team communication, hiring, and even exporting to payroll with the top companies.
Through this software, you can manage schedule changes and ensure that your team has up-to-date schedules. In addition, employees can request shift trades or update their availability. But shift trade requests and changing employee availability require your approval as a manager.
Time Clock App
There is also a Time Clock App for tracking time and turn any browser, tablet or phone into a sophisticated time clock. Its features including GPS-Based Clock in, PIN-Based entry, and offline mode. In addition, it allows you to capture a photo of your employees when they clock in and clock out. So you can be sure it’s them.
Like another popular employee schedule maker, Homebase also provides mobile apps that are available on Android and IOS. With this app, you can manage your work schedule, check your schedule, and communicate with your team while you’re on the go.
Homebase offers a free option and three paid plans: Essentials ($19.95/month), Plus ($49.95/month), and Enterprise ($99.95). The main difference between the plans is access to premium features such as auto-scheduling, advanced schedule forecasting, and more.
When I Work
When I Work is a suite of integrated products including employee scheduling, time clock, hiring, and messaging software. This is one of the most popular employee schedule-makers on the market. Most importantly, this platform has the ability to helps you create employee schedules in minutes, prevent errors, and manage everything from one place.
In this platform, if your employee can’t make it to their shift, you can find a replacement to quickly find another employee who can work the shift. Then everyone chosen by you get a text message, mobile alert and/or email asking them to cover the shift. The first employee to accept the shift will be automatically assigned the shift to their schedule.
Time Clock App
When I Work also provide a Time Clock app that allows your employees to Clock-in and Clock-out from either a cell phone or a fixed terminal. But even if your employees can Clock-in through their cell phone, they can only clock in with the app when they’re actually at work. Because this app geofencing your workplace.
Another interesting thing about this software that rarely found in other similar software is its messaging system. This feature is really like Whatsapp that allows managers and employees to have private chats or chat in groups. They can also snap a photo, or attach a picture, and send it to others.
When I Work is offered on four plans: Free, Basic ($1.50/user/month), Pro ($2.25/user/month), and Enterprise (custom priced). The main difference between the plans is the availability of premium features like multiple team scheduling, task management, API access, and more.
Shiftboard is an employee schedule maker to automate and improve hourly workforce operations. Also, Shiftboard has the ability to adjust quickly. Its scheduling features including advanced rules engine, auto-assign shifts, automate notifications, and integration with payroll systems.
In this software, managers can assign or post open shifts for pickup. Then the app will send a message to all employees or just a targeted few people for faster shift pickup. In addition, managers can enable employees to view their own schedules, manage availability, and seamlessly trade shifts.
Time Clock App
Furthermore, Shiftboard provides time and attendance solutions to increase organizational performance. It enables employees to use land-line phones with integrated voice response (IVR) to clock-in and out. Alternatively, employees can use QR codes from mobile phones or printed badges to clock in and out.
There are Shiftboard mobile apps that are available on Android and IOS platforms. So you can easily view and manage your work schedule, even on the go. Also, with this app, team communication tools in your hands.
Shiftboard offers three subscription plans start from $3 per user/month: Basic, Professional, and Enterprise. The main differences between the plans include the number of teams, as well as the availability of premium features such as site branding, advanced reporting, and payroll integration.
Tsheets is an employee schedule maker app that has been around for a while. This platform designed to makes it faster and easier than ever to build schedules. In addition, this platform helps businesses and employees to track and manage their work hours. Tsheets provides features such as scheduling, integrating, reporting, and overtime alert.
This platform gives you two alternatives to create a schedule. You can create a schedule by a shift or by the job. When you create a schedule by a shift, you can choose the time and day then assign your employees. While when you create a schedule by the job, choose unassigned jobs and assign them to your employees.
For employees, Tsheets allows them to enter time-off for themselves that can include sick days, vacation time, annual leave, and holidays.
Time Clock App
Tsheets provides tablet-based employee time clock software for employees who are working in one location. So your employees are able to clock in and out in seconds. In addition, there are photo capture and facial recognition to make sure that who is a clock in and out is the right person.
To make employees always stay informed about the schedules, there are Tsheets mobile apps available on Android and iOS. So with this app, your employees always have the latest work schedule.
In addition, that communication flow is a two-way street: If anyone shows up late for a shift or misses an appointment, you’ll be the first to know with handy alerts.
Tsheets is offered at $8 per user, per month + $20 base fee per month when billed monthly. And $6.4 per user, per month + $16 base fee per month when billed annually.
Free Employee Schedule Maker
Today, small business owners are very lucky because there are a few great free employee schedule maker that can be used. There is even an employee schedule maker provider that also provides a time clock app in their free plan. In addition, there are also those that can be used to manage unlimited employees.
Therefore, we also researched dozens of options for finding the best free employee scheduler. So you can find the right tools that can fit your unique needs. Read more …