Founded in 2008 by Facebook co-founder Dustin Moskovitz and ex-Google-and-Facebook engineer Justin Rosenstein, Asana becomes one of the most popular Project Management Software in the world.
But over time, many new competitors came as an alternative for Asana. Although, only a few of them are more feature-rich as well as offered at competitive prices. One of the best among them is ClickUp.
Table of contents
When we compare ClickUp vs Asana based on its features, there is a fundamental difference between the two. Tasks in Asana tasks can only be marked as completed or not. While task statuses in ClickUp are fully customizable.
More than just task management, ClickUp offers notes, reminders, goals, calendar, scheduling, and even an inbox. In addition, this platform also fully customizable. Therefore, ClickUp can be used by every type of team to plan, organize, and collaborate.
There are also 4 different view options to display tasks:
- Box View – A view designed to help you easily see who is overloaded and who needs more tasks.
- Me View – Contains your personal tasks.
- Board View – Kanban-style boards
- List View – A high-level overview of all tasks across your Workplace.
Another interesting thing about ClickUp is its Chrome Extension. It provides various tools such as time tracking, screen capture tool with an image editor, bookmark, etc.
Like ClickUp, Asana also provides features that allow you to organize projects and collaborate with your team. Its features including creating projects, assign work to teammates, specify deadlines, and communicate about tasks.
Regarding view options, Asana allows you to visualize projects as a list or board, as well as on a calendar or Timeline. Also, you are able to see how all your projects are progressing in real-time with Portfolios. So you can proactively address risks and report updates to stakeholders.
In addition, there are reporting tools, file attachments, calendars, and more. However, as mentioned above, Asana doesn’t provide some essential features such as custom task statuses and time tracking tool.
|Project Planning & Scheduling|
|Resources & Workload Management||√|
|Setting priorities and deadlines||√||√|
|Support Agile Methodologies||√||√|
|Intake / Request Forms||√|
|Attach files to the task||√||√|
|Progress Tracking / Status||√||√|
|Screen Capture Tool||√|
As shown in the comparison table above, ClickUp and Asana have their own advantages and disadvantages.
However, the main advantage of ClickUp from Asana is its task management tools which are displayed in real-time. It means you will know quickly when your teammates make changes or adding a new comment on tasks without needing to refresh the page.
ClickUp provides native integrations which are built by ClickUp itself. If you are a software developer, there is ClickUp’s API that enables you to build your own custom integrations. In addition, there are also integrations with time tracking software, cloud storage, source code repository, etc.
Not much different from ClickUp, Asana has integrations with many different platforms such as time-tracking tools, communication, cloud storage, etc. It also provides Open API that allows customers or third-party developers to build on the Asana platform and customize Asana to the unique way their teams work.
Besides the native integrations from ClickUp and Asana, there is Zapier that gives you access to 1500+ apps with pre-existing and customizable integrations. With Zapier, your team can automate exactly what they need.
Ease of Use
Based on our experience using ClickUp and Asana, both of them are quite easy to use. However, there are several things in both that still need improvements to make it easier to use.
For example, in ClickUp, logged time in the list view doesn’t change automatically when I finish recording time spent on certain tasks using a time tracking tool. Thus, I have to refresh the page to see the changes.
In addition, I think it would be easier if ClickUp adds an additional menu on the task context menu for moving the task to another list.
Meanwhile, Asana really needs to provide more flexible task status options to its users. Because this is one of the most essential features in the project management process.
One of the interesting things about ClickUp and Asana is their free plan. But of course, the free plan has limits on the use of available features.
In ClickUp, its limitations on the free plan include the number of using certain features such as Custom Fields, Goals, Portfolios, etc. While in Asana, there is only a very simple task management tool and is limited only for up to 15 users.
Besides the free plan, ClickUp and Asana offer a paid plan for unlimited use of available features. ClickUp offers all features for $5 per user per month when billed annually, and $8.99 per user per month when billed monthly.
Meanwhile, Asana has three paid plans — Free, Premium, Business, and Enterprise. The Premium plan costs $9.99 per user per month when billed annually, Business plan costs $19.99 per user per month when billed annually, and the Enterprise plan requires a call with the sales team for a custom quote.
The main differences between the Asana’s plans include the number of team members allowed, features, priority support, security, and custom branding.
Pros and Cons
|Pros||In my opinion, the main advantage of ClickUp is that the software is fully customizable as needed. Also, its features cover almost everything required in project management activities. Especially the ClickUp’s Chrome extension which is very helpful for software development teams and marketers. For me, screen capture tool with an image editor is the most amazing feature. Because besides its functionality, those feature is totally free to use.||Asana has intuitive features, easy-to-use, and flexible enough which can be used for many project types. It also good free project management software that allows up to 15 users to collaborate on unlimited projects and tasks. Furthermore, Asana can be integrated with many other systems and provides an Open API for software and scripts to read information from inside Asana, input information from outside Asana, and automatically react when things change. And the last interesting thing about this software is a mobile app that makes you easily organize your project on the go.|
|Cons||There are no workflow automation features. Also, see the availability of team members when adding an assignee to the task is difficult.||Files can’t be attached to the comments. The task can’t be assigned to two or more peoples. There is no Gantt chart view, but Asana has a timeline view for an alternative.|
ClickUp is one of the most feature-rich project management software even on its free plan. Also, as mentioned above, this platform is flexible enough to fit your needs. Therefore, ClickUp is suitable for any type of project team, even for personal use.
Meanwhile, Asana is also one of the most popular Project Management Software in the world. It is suitable for different project types such as marketing projects, product launch, software development, and many more.
Asana also a good choice for you who are looking for free project management software in which the number of projects and tasks is not limited.